Adding Space To Your System

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Jonathan Stewart
Jonathan Stewart
Should I add more into my system? I don't have this, that or the other. Sometimes the less you have, the better.

In music silence (usually denoted by a rest) is just as important as the notes on the page – without silence, you have a jumble of notes being strung together. Likewise, I can just continue to write an overly complex sentence which expands with limited pauses so that when you read this sentence, it becomes more and more fatiguing the longer I continue without a pause.
We can say the same to your own systems – always give yourself space.

Short, brief breaks in your system that provide you space to reflect and think.

This is especially true if you are using an app or tool (including Notion) to help you keep organised. When we don't use a tool, we naturally add little breaks into our day. But when we move things into apps, they don't know our natural needs for breaks. By incorporating punctuation marks that give you just that bit of breathing room, you are increasing how effective your system will be. If you're able to mould the tools, you use to have space this can help reduce burnout and make sure it works longer term.

Here's a few ways you can add more space into your systems and processes:

  • Keep parts of your calendar 100% clear.
  • Think about how you work on your worst day. Plan your system around that – you can always do more, but sometimes you need to do less. Create space for that.
  • Always always always allow yourself moments of silence. You don't have to meditate for 1-3hrs just a few deep breaths will help you.
    When switching between tasks, take just a minute or two to reflect on what you just did, and how you felt about the task.

By giving you space to move around your system is not only more realistic, but it's also more like real life. You don't always have to cram absolutely everything into every second of the day.

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